7th IAEA Technical Meeting on Steady State Operation of Magnetic Fusion Devices
14 – 17 May 2013
Aix en Provence, France
The International Atomic Energy Agency (IAEA) will organize the Seventh IAEA Technical Meeting (IAEA-TMSSO 2013) on Steady State Operation of Magnetic Fusion Devices in Aix en Provence, France, from 14-17 May 2013. The meeting will be hosted by the French Alternative Energies and Atomic Energy Commission (CEA) through the Institute for Magnetic Fusion Research (IRFM). Previous meetings were held in Vienna, (Austria, 2010), Daejeon (Republic of Korea, 2007), Gandhinagar (India, 2005) Greifswald (Germany) & Cadarache (France, 2002), Kyushu (Japan, 1999) and Hefei (China, 1998).
As part of a series of technical meetings on steady state operations of magnetic fusion devices, IAEA-TMSSO 2013 will provide an appropriate forum to discuss current issues covering a wide range of technical topics related to the steady state operation issues and also to encourage forecast of the ITER performances.
The technical meeting will include invited and contributed papers. The topics to be covered are:
- Superconducting Devices
- Long-pulse operation and Advanced Tokamak Physics
- Steady State Fusion Technologies
- Long pulse Heating and Current Drive
- Particle Control and Power Exhaust
- ITER-related research and Development issues
MEETING organization and FORMAT
The format of the meeting will be invited and contributed papers (orals and posters) presented in sessions devoted to special topics with subsequent discussions. It is expected that all talks be ~20 minutes with ~5 minutes for discussion. An overhead projector for transparencies and an electronic projector with a computer capable of reading CD's and memory sticks will be available (Power Point recommended). It is expected that the meeting will start at 09:00 on 14 May 2013 and end by 17:30 on 17 May 2013.
The official language of the meeting is English; no interpretation will be provided.
Approximately 70 persons from IAEA Member States and International Organizations are expected to attend. Participants should be persons actively involved in the relevant topics of the meeting.
In order to participate in the meeting, the following major steps must be completed:
1) Submission of an abstract (see details below under ABSTRACT)
2) Submission of IAEA participation and copyright forms
Meeting participants will be accepted only if the respective Participation Form A are transmitted to the IAEA through the appropriate Governmental representative authority (Ministry of Foreign Affairs, National Atomic Energy Authority).
Participants presenting a paper must also send a completed and duly signed form for submission of a paper (Form B) (PDF, Microsoft Word) with the abstract of their presentation to the IAEA.
3) Submission of registration form
In order help facilitate the local organization of the meeting, participants are requested to duly complete and submit the registration form directly to the indicated email address (see the form) by 15 March 2013.
A one page abstract must be submitted as an email attachment by 15 February 2013. The abstract submission email must contain the authors’ names, affiliation and email address. The filename should be in the following format: "lastname.i.n.i.t.i.a.l.s.-topic.filetype". The abstract should be submitted by email to Physics@iaea.org.
Authors must make sure that the files do not include copyrighted fonts or other impediments for reproduction.
The email subject for abstract submission shall include IAEA-TM on SSO + topic.
SC: Superconducting Devices
LP: Long-pulse operation and Advanced Tokamak Physics
SS: Steady State Fusion Technologies
HC: Long pulse Heating and Current Drive
PC: Particle Control and Power Exhaust
RD: ITER-related Research and Development Issues
The abstracts shall be prepared according to the following instructions:
1) Page size: A$ (297mm by 210 mm) – vertical orientation
2) Margins 25mm all around
Title: single-spaced, 14-point size, Times New Roman Font, bold
Authors: single-spaced, 12-point size, Times New Roman Font
Affiliation: single-spaced, 12-point size, Times New Roman Font, italic
Text: 1.5 spaced, 12-point size, Times New Roman Font
Length: one page
A Book of Abstracts will be compiled for distribution at the meeting to participants.
Electronic versions of papers must be sent to firstname.lastname@example.org by 10 May 2013. A CD-ROM with a summary of the un-edited, non-refereed papers will be prepared for distribution at the meeting. The paper submission form (PDF, Microsoft word) must be sent to the scientific secretary. The papers should be sent as a single pdf format file, including figures, not exceeding 2 MB. The layout of the papers should follow the abstract layout. A summary report will be published in the “Nuclear Fusion” journal. Authors are encouraged to submit their papers to “Nuclear Fusion” for publication following the submission rules of the journal.
Designated participants who require a visa to enter France should submit the necessary application to the nearest diplomatic or consular representative of France as soon as possible. A letter of invitation, if needed, can be requested from the Local Organizers at the email address TMSSO2013@cea.fr.
EXPENDITURES AND FINANCIAL SUPPORT
The costs for the organization of the meeting are borne by the IAEA and the IRFM. No registration fee will be charged to participants; however, participants will be requested by the local organizers for a contribution of Euros 100 to cover specific costs associated with the provision of lunches and coffee breaks.
As a general rule, the IAEA does not pay the cost for attendance to the meeting (i.e. travel and living expenses) of participants. However, limited funds are available to help meet the cost of attendance of a few selected specialists mainly from developing countries with low economic resources. Generally, not more than one grant will be awarded to any one country. The grants awarded will be in the form of lump sums usually covering part of the cost of attendance.
If governments wish to apply for a grant on behalf of one of their specialists, they should address specific requests to the IAEA Scientific Secretary at the International Atomic Energy Agency to this effect. Governments should ensure that applications for grants:
a) are received by the IAEA by 15 February 2013;
b) are accompanied by a duly completed and signed Participation Form (see above), including the abstract of the paper to be presented;
c) are accompanied by a duly completed and signed Grant Application Form (see attached Form C) as well as an estimate of a valid travel agent of the flight costs from/to the nearest city or capital in their country and the conference location. The grants awarded will be in the form of lump sums that usually cover only part of the cost of attendance.
Applications that do not comply with the conditions mentioned above cannot be considered. Awards will be announced around 04 March 2013.
Meeting venue and transportation
Contact details of Hotel Aquabella are as follows:
2 rue des étuves
13100 Aix en Provence
Tel: 00 33 4 42 99 15 00
Fax: 00 33 4 42 99 15 01
Suggested transport to your hotel from Marseille-Provence Airport or Aix-TGV to Aix-city is by shuttle bus, taxi or rental car. The total distance is about 35 and 15 km, respectively.
Shuttle bus: Bus line Airport- Aix TGV- Aix city
The cost is approximately €10 (€ 5 from Aix-TGV). There is a bus every 30 minutes leaving at xx:00 and xx:30 (from 05:30 to 23:30) from the airport. Travel duration is between 15-30 minutes, depending on traffic.
Take care to take the bus going to Aix (and not the one to Marseille which is the opposite direction.
The last bus stop in Aix city is for Aix centre (all hotels), at the corner of avenue de l'Europe and avenue des Belges. All the hotels are less than 1 km distance from the bus stop.
The cost is around € 60 (€ 30 from Aix-TGV) for a single passenger.
Check with your hotel the possibilities to park your car. It is typically very difficult to find parking places in downtown.
A list of selected hotels will be made available on the local organizers website (http://www-fusion-magnetique.cea.fr/sso2013/accommodation.html). All the selected hotels are downtown and less than 1 km distance from the conference hotel. A special discounted meeting rate has been arranged with the Tourism Office of Aix en Provence. Participants are strongly advised to make their reservations as soon as possible as there are a limited number of rooms at the special rate and also May is the beginning of the busy touristic period in Aix en Provence.
15 February 2013 - Submittal of abstracts according to the instructions above for paper selection
04 March 2013 - The International Programme Advisory Committee will inform Participants on the acceptance of their papers
15 March 2013 – Submission of registration form to the LOC
15 February 2013 - Request to the IAEA for financial support
10 May 2013 – Submission of papers
14 May 2013 - Meeting commences
INTERNATIONAL programme ADVISORY COMMITTEE
B. Kuteev (Russian Federation); email@example.com
J. Snipes (ITER); Joseph.Snipes@iter.org
D. Van Houtte (Chair, France); Didier.VanHoutte@cea.fr
P.K. Kaw (India); firstname.lastname@example.org
M. Kikuchi (Japan); email@example.com
M. Kwon (Republic of Korea); firstname.lastname@example.org
J. Li (China); email@example.com
T. Luce (USA); firstname.lastname@example.org
H.-S. Bosch (Germany); Bosch@ipp.mpg.de
A.C.C. Sips (EC); email@example.com
Local organizing committee
Xavier LITAUDON (Chair)
Valérie ICARD (Secretary)
General local contact details:
IAEA-TM SSO2013 to V. ICARD
13108 Saint Paul lez Durance, France
IAEA Scientific Secretary:
IAEA, Physics Section
Vienna International Centre
PO Box 100
A-1400 Vienna, Austria
IAEA, Physics Section
Vienna International Centre
PO Box 100
A-1400 Vienna, Austria
Local Organizer website: http://www-fusion-magnetique.cea.fr/sso2013/