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Physics Section

IAEA Technical Meeting on

“Exotic Beam Research for Advanced Engineering Materials”

TRIUMF, Vancouver , Canada

23 to 27 June 2008

 

Online-Registration

BACKGROUND
The peaceful uses of nuclear technologies, for both electrical power production and non-power applications, are dependent on a thorough understanding of the principles and application of nuclear science. The Agency’s objective to ‘seek to accelerate and enlarge the contribution of atomic energy to peace, health and prosperity throughout the world' is, in turn, dependent on extending appropriate support to all aspects of nuclear science.

Applications of particle accelerators cover a number of areas from basic and applied research, analytical sciences and materials research to radioisotope production and radiation processing for value addition and addressing pollutant problems. The accelerator-related activities under the nuclear science programme will be focussed on networking and collaborations to facilitate inter-disciplinary initiatives (physics, chemistry, biology, and medicine) in order to develop applications as well as foster education and training through the use of accelerators. Material science studies with the use of accelerators, neutron beam techniques and analytical methods are relevant to advanced reactors, nuclear fuel cycle needs and fusion research. Capacity building to meet equipment and instrumentation needs for the effective utilization of accelerator and other related facilities will be an allied area of support.

OBJECTIVES
The overall objective of this Technical Meeting is to provide a forum to exchange ideas and information about the use of complementary techniques for advanced engineering materials research, using e.g., radioactive ions, neutrons, muons, or photons, and to suggest collaborative research activities in this area that the IAEA could promote and facilitate. Through scientific presentations and brainstorming discussions, it is anticipated that this meeting will achieve the following specific objectives:

MEETING FORMAT
The format of the meeting will be invited and contributed oral presentations presented in sessions devoted to special topics, with subsequent discussions. There will be some restriction on the duration of presentations. An electronic projector with a computer capable of reading CDs and memory sticks will be available (Power Point or Acrobat recommended). The official language of the meeting is English. No interpretation will be provided. It is expected that the meeting will start at 09:00 on 23 June 2008 and conclude by 16:00 on 27 June 2008.

PARTICIPATION
In order to participate in the meeting, the following major steps must be completed:
1) Abstract Submission
Persons wishing to make a presentation must submit an abstract, maximum one page total length, in electronic format directly to (F.Muelhauser@iaea.org). The abstract must be text only and must contain the author’s name, affiliation and email address. Acceptable file formats are LaTeX, Microsoft Word, HTML, or plain text. The one page abstract must be received by 1 May 2008 (extended deadline). The abstracts will be evaluated, and authors informed of the acceptance of their contributions by email, by 20 May 2008. The program agenda and a book of abstracts will be prepared and emailed to all participants as PDF file attachments.

Important: Contributors of material to be included in the Agency proceedings are required to assign all copyrights or rights to publish to the Agency.

The authors should make sure that the files do not include copyrighted fonts or other impediments for reproduction.

The abstract shall be prepared according to the following instructions:

  1. Page size: A4 (21 cm by 29.7 mm) – vertical orientation
  2. Margins 25mm all around
  3. Layout:
    1. Title: single-spaced, 14-point size, Times New Roman Font (TNR), bold
    2. Authors: single-spaced, 12-point size, TNR Font
    3. Affiliation: single-spaced, 12-point size, TNR Font, italic
    4. Text: 1.5 spaced, 12-point size, TNR Font
    5. Length: one page

Important: In case of sending Microsoft Word files, authors should use True Type Embedded Fonts (when saving the file, click Tools, then Options, and tick Embed True Type fonts. This will help to prevent change of fonts when the file is read in a different system, as it will be in most of the cases).

2) IAEA participation
A participant will be accepted only if the Participation Form is transmitted through the appropriate Governmental representative authority (Ministry of Foreign Affairs, National Atomic Energy Authority), by 1 May 2008 (extended deadline).
Persons from IAEA Member States or invited international organizations are eligible to attend. Participants should be persons actively involved in the subject matter of the meeting. All persons wishing to participate in the work of this meeting are requested to complete a Participation Form and send it as soon as possible to the IAEA. Participants whose designations have been received by the IAEA will receive further details approximately two to three months before the meeting.

PRESENTATIONS
The presentations should be sent either as a Microsoft Word file, Power Point file, or Adobe PDF format file, complete with all text, figures and tables. All presentations will be converted as received, to an Adobe PDF file and placed on a CD-ROM for distribution to all participants at the meeting.

PAPERS
A manuscript will be prepared to be included in the meeting proceedings compiled by the IAEA in CD-ROM format (it will be available on the web and will include the presentations of authors submitting a manuscript). For detailed instructions regarding how to prepare the manuscript please check the link Author Instructions.

Author Instructions.

Authors must submit a signed Paper Submission Form to the IAEA for copyright purposes. Electronic version of papers will be collected during the meeting.

EXPENDITURES AND FINANCIAL SUPPORT
The costs for the organization of the meeting are borne by the IAEA and the Host Government. No registration fee is charged to participants. As a general rule, the IAEA does not pay for participants´ travel and living expenses. However, limited financial support is available to assist the attendance of selected experts, principally those from developing Member States. Usually only one grant for financial support is awarded per Member State. If participants or governments wish to apply for a grant on behalf of one of their experts, they should ensure that applications for grants are:

  1. Received by the IAEA Scientific Secretary by 1 May 2008,
  2. Accompanied by a duly completed and signed Grant Application Form,
  3. The participant must have an accepted abstract to be eligible for a Grant.

Applications that do not comply with these requirements will not be considered. The grants awarded will be in the form of lump sums usually covering only part of the cost of attendance. The grants are paid at the meeting. Grants for financial support will be announced around 20 May 2008.

VISA
Designated participants who require a visa to enter Canada should submit the necessary application to the nearest diplomatic or consular representative of Canada as soon as possible. A letter of invitation, if needed, has to be requested from the IAEA Scientific Secretary.

ACCOMMODATION
It is the responsibility of the participants to arrange their accommodation. Detailed information on transport arrangements to/from TRIUMF, Vancouver and other items will be sent to all designated participants approximately two to three months before the meeting.

DEADLINES

  1. 1 May 2008: Submittal of abstracts according to the instructions above closes
  2. 1 May 2008: Submittal of requests to the IAEA for financial support according to the instructions above closes
  3. 20 May 2008: Participants informed of the acceptance of their contributions
  4. 20 May 2008: Participants will be informed of the acceptance of their request for financial support
  5. 23 June 2008: Meeting begins

SCIENTIFIC SECRETARY
Ms Françoise Mulhauser
NAPC Physics Section
International Atomic Energy Agency
Office A2306
Wagramer Strasse 5, P.O. Box 100, A1400 Vienna, Austria
Email: F.Muelhauser@iaea.org
Tel.: +43 1 2600-21753, FAX: +43 1 26007-21753

Secretariat
Ms. Rozanne Bojdo
NAPC Physics Section
International Atomic Energy Agency
Office A2307
Wagramer Strasse 5, P.O. Box 100, A1400 Vienna, Austria
Email: R.Bojdo@iaea.org
Tel.: +43 1 2600-21754, FAX: +43 1 26007

Secretariat at TRIUMF
Ms. Sandi Miller
TRIUMF
4004 Wesbrook Mall
Vancouver, V6T 2A3, B.C. Canada
Email: infoff@triumf.ca
Tel.: +1 604 222-7352, FAX: +1 604 222 1074